Looking to use a contract instructor or a contract check airman in your training program? This month, the FAA released a new InFO (Information for Operators) regarding those individuals and developed information that can help you meet those requirements.
Are you bringing on either a contract instructor or a contract check airman in your training program? The good news is that regulations and guidance’s that the FAA has already put out cover your record keeping requirements. But what happens if the person’s records are unavailable?
The InFO released by the FAA deals with 14 CFR Part 121,135 and 91K when they have chosen to use a contract instructor or contract check airman in their training program whose initial records are not available. If the records are lost because the air carrier or program manager is now defunct or are in existence but no longer have the records, the following process must be followed:
- Both you (the air carrier/program manager) and the pilot must submit a signed and notarized statement or affidavit stating the training has been completed.
- Evidence to support the claim must also be provided. This can include:
- Completed check ride forms
- Any available training records
- Log book entries
- W-2 forms and tax returns (you will want to redact any financially confidential information)
- Statements from current and past employees or employers attesting to flight operation participation
- Any other records that may attest to flight operation participation
- Submit the evidence and affidavit to your designated POI
*Any affidavit that is submitted without supporting documentation will be rejected. Be sure to remind the pilot that false statements can result in enforcement action against any rating or certificate they hold as well as fines and imprisonment.
This process is only to be followed if the appropriate records are not available. NATACS strongly recommends that operators review their current records for contract instructors and check airmen to ensure the records are accurate and up-to-date. This will allow you to address any discrepancies prior to your next audit.
To read the full InFO, click here